Every piece sent.
Every piece counted.
VendorFlow is the first AV product built as a proper web dashboard — for owners and staff who need a reconciliation table, not a chat bubble. Mobile + desktop. No app to install. No Telegram needed.
1 → many
Receive in unlimited return lots
0 apps
Web dashboard — nothing to install
100%
Defect tracking on every receipt
$9/mo
Paid plans start here — free for 1 vendor. Per workspace, not per user.
Why people switch
What hurts today — and what stops hurting tomorrow.
Today
One outward, three return shipments, a wall of WhatsApp messages, and no clear answer on what's still pending.
With VendorFlow
Every return is linked to the original outward. The reconciliation table updates live. Pending balance is one glance.
Today
Defective pieces come back. Nobody logs them properly. Vendor disputes at month-end.
With VendorFlow
Log Good and Defective counts per piece type on every receipt, with an optional photo. Your running defect tally per vendor updates instantly.
Today
Excel sheets, paper notes, and a printer-vendor you can't catch on the phone.
With VendorFlow
Web dashboard on the owner's laptop. PWA on the floor staff's phone. Same data, same screen.
The dashboard
Built like a tool, not a chat.
VendorFlow gives owners a real dashboard for reporting and reconciliation. Staff get a phone-friendly version with the same data underneath. No Telegram bot. No app to install. Just a web URL.
Reconciliation
All open outwards
| # | Vendor | Design | Sent | Good | Defect | Pending | Aging |
|---|---|---|---|---|---|---|---|
| #1042 | Apex Finishing | F-204 | 50 | 30 | 2 | 18 | 3d |
| #1042 | Apex Finishing | C-118 | 30 | 15 | 0 | 15 | 3d |
| #1039 | Nova Works | F-301 | 100 | 100 | 0 | 0 | 0d |
| #1035 | Atlas Dyers | G-205 | 80 | 40 | 5 | 35 | 12d |
| #1028 | Apex Finishing | Garment | 20 | 0 | 0 | 20 | 8d |
| #1021 | Orbit Prints | F-198 | 60 | 58 | 1 | 1 | 5d |
Still at vendors
318 pcs
Across 12 open dispatches
Overdue
Atlas Dyers · #1035
35 pcs out · 12 days past due
Lost-piece write-off
#988 · 14 pcs
Out 34 days · mark as a logged loss
Same dashboard renders on mobile — bottom-nav layout for staff on the floor.
What you get
Inside VendorFlow.
No vendor auto-pings. We give you the data; you stay in control of vendor relationships.
Issue Outward — 4 fields, done
Vendor, design, quantity, expected return. Snap an optional photo of the paper note. Tap Send.
Receive against any outward
Pick the outward(s) this receipt is against. Enter Good + Defective counts per design — attach a photo of the returned goods if you want.
Live reconciliation
Per outward + per vendor + per design. Sent, Good, Defective, Pending — always one tap away.
WhatsApp + email reports
Your reconciliation summary on WhatsApp and email — pieces still out, open dispatches, overdue & defects. Cadence scales with your plan: weekly, 3× a week, or daily.
Aging & lost-piece write-off
See how long pieces have been out (>7, >14, >30 days) and which dispatches are overdue. Mark unrecoverable pieces as a written-off loss to settle the ledger.
PDF + CSV export
One-tap CSV your accountant can open in Excel or Sheets, plus a clean printable PDF summary of the whole reconciliation.
Pricing
Per workspace, not per user.
7-day free trial, no card. Cancel anytime.
Unlimited
$39/month
Unlimited vendors & dispatches · Daily WhatsApp report · Priority support
Start freeStart free for 7 days — no card. Cancel anytime.
Live · start free today
Start reconciling in minutes.
VendorFlow is live — bring your vendors, dispatches and returns into one clean ledger, with WhatsApp reports built in.
Or WhatsApp message us directly →
What you get
- Live in minutes — no setup
- 7-day free trial — no card
- WhatsApp & email reports + CSV/PDF export
- Free help importing your existing data